Job Description and Responsibilities

• Import Documentation & Compliance: Prepare and manage all import-related documents including pro-forma invoices, commercial invoices, packing lists, and delivery notes. Ensure adherence to regulatory and customs requirements.


• Purchase Order Management: Issue and track purchase orders to both local and international vendors. Follow up on acknowledgments, expected delivery dates, and compliance with agreed terms.


• ERP Inventory Integration: Ensure accurate entry of all incoming inventory, including new receipts and purchase order updates, into the ERP system. Maintain item master data integrity.


• ERP Compliance Monitoring: Oversee the accurate and timely posting of receipts, deliveries, returns, and adjustments within the ERP system. Flag and resolve any inconsistencies or non-compliance issues.


• Inbound Shipment Coordination: Liaise with customs agents, freight forwarders, and transporters to track inbound shipments and ensure timely clearance and delivery.


• Inventory Planning: Collaborate with procurement and sales departments to maintain optimal stock levels, anticipate demand fluctuations, and plan future orders accordingly.


• Returns & Claims Management: Coordinate the return of rejected or damaged items and ensure proper documentation and ERP entries. Support resolution of supplier claims and credit notes.


• Data Accuracy & Audit Support: Conduct spot-checks and system audits to ensure data integrity in ERP. Support internal and external audits by providing timely documentation.


• Process Improvement: Identify and suggest improvements to logistics and ERP workflows to enhance operational efficiency and accuracy.

Qualifications and Skills

• Professional Attributes: Demonstrated work ethic, commitment, and a passion for precision.


• Technical Proficiency: Skilled in MS Windows, MS Excel, and email communication.


• Multitasking Ability: Capable of managing multiple tasks while maintaining attention to detail.

Core Competencies:

• Proficiency in the MS Office Suite


• Strong problem-solving capabilities


• Effective supervisory skills


• Excellent presentation and verbal communication skills


• Solid technical understanding and requirements analysis

What We Offer

• Work Environment: A competitive setting that fosters continuous learning and professional growth.


• Incentives: Attractive sales incentives and commission opportunities.


• Essential Tools: Provision of a laptop, bike, and smartphone complete with a monthly call/data plan.